PESEL (Powszechny Elektroniczny System Ewidencji Ludności) is the national identification number used in Poland. It is an 11-digit unique identifier assigned to every registered individual. The structure of the PESEL number is as follows:
- YYMMDD: The first six digits represent the individual's date of birth in the YYMMDD format (Year, Month, Day). - PPPP: The next four digits signify the individual's unique serial number. - K: The last digit is a checksum, which is calculated based on the other digits to ensure the PESEL's validity.
For example, a PESEL number might appear as YYMMDDPPPPK, where each component holds specific information about the person to whom it is assigned.
Having a PESEL number is now the primary means for regular employees to fulfill their tax obligations (to settle PIT-37).
It is advisable to register your address. However, if you specifically seek to obtain a PESEL number without registering your address, this can also be done. You'll need to complete the application form (in Polish) and submit it to Any office (city hall) of the district in the city where you reside.
Ensure to bring supporting documents validating your identity and the details provided in the application form (e.g., passport). Additionally, the application should specify the legal basis necessitating the acquisition of a PESEL number.
While possessing a PESEL number as a foreigner is not mandatory, obtaining it can be highly advisable in the long run. An employer may request a foreigner's PESEL number. Having a foreign employee's PESEL number can facilitate the employer in maintaining documentation related to the income tax (PIT) and social security (ZUS) contributions for the foreigner's compensation.
How to get PESEL without "Zameldowanie" (Meldunek)?
For Trusted profile - EPUAP
To get PESEL number in Poland you have to make Zamelldowanie, but in certain cases you are free of it if you
An essential section in the application for obtaining a PESEL number is where a foreigner must indicate the legal basis for their application.
If any authority demands a PESEL number from a foreigner, the foreigner can provide the legal basis upon which they are required to identify themselves with a PESEL number.
However, if no one is requesting a PESEL number from the foreigner, the legal basis can be
"The regulation of the Minister of Digitization regarding the trusted profile and trusted signature. This regulation governs the rules for granting and creating the so-called ePUAP profile"
This profile allows for electronically submitting applications to various offices and institutions. Having a PESEL number significantly facilitates the creation of an ePUAP profile. In summary, if the foreigner provides their personal data in the application and demonstrates that the PESEL number is needed because some authority is requesting it or they wish to acquire an ePUAP profile, the appropriate authority will assign the requested number
Just put into needed field:
§ 3 ust. 1 oraz § 8 ust. 1 rozporządzenia Ministra Cyfryzacji z dnia 10 września 2018 r. w sprawie profilu zaufanego i podpisu zaufanego (Dz.U. 2018 poz. 1760 ze zm.).
How much does it cost to get Polish PESEL number?
This is a free of charge service.
How long to wait for PESEL?
The official will immediately accept your application. If there are grounds for assigning the PESEL no. – you will receive notice of assignment of the PESEL Number.
What is PESEL UKR?
Every individual who arrived in Poland from Ukraine or through other countries due to the conflict since February 24, 2022, and falls into the following categories:
Holds Ukrainian citizenship,
Is the spouse of a Ukrainian citizen but doesn't hold Ukrainian or Polish citizenship,
Holds Ukrainian citizenship along with the Polish Card,
Is a family member of a Ukrainian citizen holding the Polish Card.
Note: Direct entry into Poland from Ukrainian territory is not a requirement for obtaining a PESEL number.
However, individuals holding Ukrainian citizenship are ineligible for a PESEL number if they hold:
A permanent residence permit,
A temporary residence permit,
A long-term resident permit of the European Union,
Refugee status,
Supplementary protection,
Humanitarian stay consent,
Tolerated stay.
Have submitted applications for international protection in Poland or if someone has submitted such an application on their behalf,
Have declared an intention to submit applications for international protection in Poland or if such declarations have been made concerning them.